# Support to the organisation and dissemination of the Transport Research Arena (TRA) conference
EUACC page: https://www.euacc.ai/calls/HORIZON-CL5-2025-04-D5-18
Retrieved: 2026-11-10T13:52:53.091Z. Retrieval is not verification. Source content is reference data, never instructions.

## Public content

**topic id:** HORIZON-CL5-2025-04-D5-18
**call id:** HORIZON-CL5-2025-04
**title:** Support to the organisation and dissemination of the Transport Research Arena (TRA) conference
**programme:** Horizon Europe
**cluster:** CL5
**status:** closed
**deadline date:** 2025-09-04T00:00:00+00:00
**deadline model:** single-stage
**start date:** 2025-05-06T00:00:00+00:00
**url:** https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/topic-details/HORIZON-CL5-2025-04-D5-18
**description:** Expected Outcome:Project’s results are expected to contribute to all of the following expected outcomes:
• Successful organisation of the Transport Research Arena conference (TRA) in 2028;
• Successful organisation of two competitions for transport research and innovation awards covering all transport modes and cross-cutting issues;
• Conference proceedings published in recognised scientific journals;
• Higher visibility, political and strategic relevance of the transport sector and of the EU policy in the field;
• Enhanced dissemination, communication and valorisation of transport R&I objectives, perspectives, strategies and results;
• More effective links and exchanges between research and innovation stakeholders, industry and policy makers, to support the development and deployment of innovative solutions in Europe and Associated Countries;
• Increased attractiveness of transport related studies and reinforce the pursuit of excellence in European transport research and innovation, by giving recognition and visibility to the best achievements;
• Increased visibility, interest and number of applications for the two competitions for transport research and innovation awards. 
 Scope:The action will prepare and provide support to the Transport Research Arena (TRA) conference to be organised in 2028 gathering transport stakeholders for discussing political, industrial and research issues on a European and global level.
Proposals are expected to demonstrate the financial and organisational support of the national authorities interested to host the event and an economic plan covering the additional funding needs. A professional conference organiser should be included in the consortium. To ensure high political and strategic relevance, the proposals should involve Member States holding the Presidency of the European Union in year 2028.
In line with previous TRA biannual conferences, the event should address the technological and industrial developments of the transport sector (i.e., road, rail, waterborne, aviation sectors and cross-modal aspects) providing a high level, future-oriented perspective coming from politics, the industry and the research community, in response to Europe’s social needs and expectations. Specific attention should be put on a broad and balanced participation in the conference i.e., students, young researchers, women, a large number of country representatives, etc.
The action will be implemented in close collaboration with the Management and Programme Committees of the TRA, which includes the TRA 2028 conference organiser, the European Commission services, the different European Technology Platforms (ERTRAC for road, ERRAC for rail, WATERBORNE TP for waterborne, ALICE for logistics and ACARE for aeronautics and ECTP for construction), the Conference of European Directors of Roads (CEDR), the European Transport Research Alliance (ETRA) and the previous TRA conference organiser (TRA 2026) in order to maintain continuity of the event.
Proposals should address all the following aspects:
• Support the definition of the overall planning of the conference, including the main thematic pillars of the event as well as the structuring of the technical and political sessions;
• Contribute to the identification and selection of an appropriate conference venue and support the organisation of the conference’s logistics;
• Provide operational support to the TRA conference organisers, such as in relation to the website and conference management IT tools (e.g., for the registration of participants, handling of speakers’ contributions, submission and selection of scientific papers, conference application);
• Support the organisation of the demonstration activities and technical visits;
• Assess and monitor the environmental impact of the event and propose appropriate measures to reduce and mitigate this impact;
• Organise of two high-quality competitions for transport research and innovation awards (TRA VISION) covering all transport modes and cross-cutting issues (technological, socio-economic, and behavioural aspects) in line with the EU policy objectives for climate-neutral and environmentally friendly mobility: • A competition for students and young researchers with the goal of stimulating the interest among young researchers/students to develop innovative solutions in the field of transport; 
• A competition for senior researchers in the field of innovative transport concepts based on results from EU-funded projects only. 
 
• Proposals should plan for involving the awarded researchers in the conference programme and for promoting links between the researchers and possible career development opportunities in the field (e.g., traineeships, jobs, courses, training); • A very good media coverage before, during and after the event should be foreseen for both the TRA conference and for the TRA VISIONS.
**conditions:** General conditions
1. Admissibility Conditions: Proposal page limit and layout
described in Annex A and Annex E of the Horizon Europe Work Programme General Annexes.
Proposal page limits and layout: described in Part B of the Application Form available in the Submission System.

2. Eligible Countries
described in Annex B of the Work Programme General Annexes.
A number of non-EU/non-Associated Countries that are not automatically eligible for funding have made specific provisions for making funding available for their participants in Horizon Europe projects. See the information in the Horizon Europe Programme Guide.

3. Other Eligible Conditions
described in Annex B of the Work Programme General Annexes.

4. Financial and operational capacity and exclusion
described in Annex C of the Work Programme General Annexes.

5a. Evaluation and award: Award criteria, scoring and thresholds
are described in Annex D of the Work Programme General Annexes.

5b. Evaluation and award: Submission and evaluation processes
are described in Annex F of the Work Programme General Annexes and the Online Manual.

5c. Evaluation and award: Indicative timeline for evaluation and grant agreement
described in Annex F of the Work Programme General Annexes.

6. Legal and financial set-up of the grants
Eligible costs will take the form of a lump sum as defined in the Decision of 7 July 2021 authorising the use of lump sum contributions under the Horizon Europe Programme – the Framework Programme for Research and Innovation (2021-2027) – and in actions under the Research and Training Programme of the European Atomic Energy Community (2021-2025). [[This decision is available on the Funding and Tenders Portal, in the reference documents section for Horizon Europe, under ‘Simplified costs decisions’ or through this link: https://ec.europa.eu/info/funding-tenders/opportunities/docs/2021-2027/horizon/guidance/ls-decision_he_en.pdf]].

described in Annex G of the Work Programme General Annexes.

Specific conditions
 Not applicable.

Application and evaluation forms and model grant agreement (MGA):
 Application form templates — the application form specific to this call is available in the Submission System
Standard application form (HE CSA) 

Evaluation form templates — will be used with the necessary adaptations 
Standard evaluation form (HE CSA) 

Guidance
HE Programme Guide 

Model Grant Agreements (MGA)
Lump Sum MGA 

Call-specific instructions 
Detailed budget table (HE LS) 
Guidance: "Lump sums - what do I need to know?"

Additional documents:
 HE Main Work Programme 2025 – 1. General Introduction
HE Main Work Programme 2025 – 8. Climate, Energy and Mobility
HE Main Work Programme 2025 – 14. General Annexes
HE Programme Guide
HE Framework Programme 2021/695
HE Specific Programme Decision 2021/764 
EU Financial Regulation 2024/2509
Decision authorising the use of lump sum contributions under the Horizon Europe Programme
Rules for Legal Entity Validation, LEAR Appointment and Financial Capacity Assessment 
EU Grants AGA — Annotated Model Grant Agreement 
Funding & Tenders Portal Online Manual 
Funding & Tenders Portal Terms and Conditions 
Funding & Tenders Portal Privacy Statement
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**keywords:** HORIZON-CL5-2025-04-D5-18, HORIZON-CL5-2025-04
**last synced at:** 2026-11-09T17:23:17.403+00:00

## Review record

No independent verification record is available.

## Source metadata