European Film Distribution

To be eligible, admissions must comply with the following criteria:

- a normal ticket price* was actually paid to the for commercial release (including any special offers or discounts) therefore explicitly excluding those admissions where no fee was paid;

- they must be clearly identifiable and certified by the national authority designated by the Member States - it is the responsibility of the distributor to

have its admissions certified by the submission date and in absence of certification, admissions will be ineligible

*«normal ticket price » is the average price on the territory for commercial release.

As indicated in the eligibility criterion of the call, “When a company is publicly listed, the location of the stock exchange will in principle determine its nationality”. However, applicants will be requested to provide the detailed list of their shareholders, with their respective nationalities, until the level of nationals (i.e. physical persons), to assess, on the basis of all the elements provided, if the company fulfils the eligibility criterion of being “owned directly or indirectly, wholly or by majority, by nationals from countries participating in the MEDIA strand of the Creative Europe Programme”.

An affiliated entity has a link with the beneficiary, in particular a legal or capital link, which is neither limited to the action nor established for the sole purpose of its implementation. You may add one or more affiliated entities on condition that they have a PIC number and meet all the eligiblity and other call conditions. Affiliated entities are allowed to fully participate in the grant and claim costs under the same conditions as the beneficiary organisation. However, they do not sign the grant agreement and the beneficiary organisation bears full responsibility towards the granting authority (EACEA). The application and annexes must include full information for each affiliated entity as well as for the beneficiary organisation, i.e. - the PDF with information about film(s)/work(s) generated from the Creative Europe MEDIA database must include tites declared separately for each territory for the reference year; - information on independence and ownership and control must contain information for each company, establishing that the companies are indeed affiliated and that there is a capital or legal link to the beneficiary organisation (for example, a capital link showing direct or indirect control); - certified admissions (certification of admissions by the designated national authority) must include a separate sheet for each territory certified by the designated national correspondent named for that territory; - the budget should show the breakdown of the estiamted generated amount for the beneficiary and for each affiliated entity (i.e. the sub-total generated in the MEDIA database per territory and per estimated admissions); - the affiliated entity's relationship to the beneficiary and their taks must be mentioned in part B (description of the action). For more information, please see article 8 of the AGA - Annotated Grant AgreementPDF

In Part A - Administrative forms - 3 Budget - Fill in the column C.3 Purchase costs - Other goods, works and services (EUR). Take the estimated grant calculated from the MEDIA Database and multiply it by 1,34 (manual formula). Indirect costs of 7% is calculated automatically . The funding rate is 70% of the total eligible costs that will be calculated in the budget section. Make sure that the Requested EU contribution corresponds with the estimated grant (= potential fund) from the MEDIA Database.

The only budget category to be used for the European Film Distribution call in the online application form is category C.3: 'Purchase costs - Other goods, works and services'. Other budget categories are therefore not applicable for this call and therefore eligible activities cannot include personnel work and travel arrangements. Budget category E (indirect costs) is added automatically in the submission system on the basis of the amount of your direct costs.

Films have to be encoded in the MEDIA Database. In your proposal (in the submission system) click on Edit MEDIA DB to create a dossier and declare your certified admissions. Search for the film and select it. If you cannot find it create a new work.

Yes, Ukraine participates in the Creative Europe Programme. See List of non-EU Participating Countries in the Creative Europe ProgrammePDF

Applicants should complete the question indicated for European Film Distribution under:

- section 1.1 'Relevance - Background and general objectives'.

- section 3.2 'Project teams'.

- section 5 WORKPLAN, WORK PACKAGES, TIMING AND SUBCONTRACTING, indicating a single work package only, named Reinvestment activity plan. In that work package you should indicate 4 deliverables only:

1. Reinvestment progress report

2. List of films and overview of related reinvestment costs

3. Supporting documents for the reinvestment activities

4. Promotional material

You may indicate tasks, but it is not necessary.

- section 7 'Declarations'.

Yes, you may declare admissions for films declared previously, subject to the eligibility criteria for films published in section 6 'Eligibility' of the call documentPDF and the maximum eligible threshold.

Yes - you can submit your proposal regardless of the status of the film in the MEDIA Database.

However we encourage you to encode new films in the MEDIA Database as soon as possible, so that they can be reviewed by the EU services. Please be careful that the final status attributed to a film (e.g. nationality) may differ from the expected one, and may affect its eligibility or its generated amount.

The UK is not a participating country for the purposes of the Creative Europe programme 2021 - 2027 and therefore UK films should not be included with your declaration of admissions.

The company that will be considered as eligible is the one which meets all the below criteria and actually executes the distribution of the film in the country in line with the conditions detailed below. If tasks and/or responsibilities are so shared between different companies that it is impossible to assess a unique distributor for the film in a territory, the admissions of that film will not be eligible.

The cinema / theatrical distributor shall fulfil the following criteria:

1. be the holder of the theatrical distribution rights for the film in the country concerned;

2. carry out the theatrical distribution of the film in the country concerned (determine the release date, plan, control and execute the distribution and promotion campaign);

3. pay directly the associated distribution costs; and

4. be registered and have theatrical distribution operations in the country concerned.

The following information will have to be filled in for each declared film: number of paying admissions sold to school screenings, admissions obtained in festivals or other special screenings or sold through subsciption / loyalty cards. Distributors should fill in this information if the information is available to them, otherwise the national authority should do so.

If one distributor declares admissions for more than one territory, reinvestment activities will be counted per distributor, hence covering all territories for which distribution rights are acquired.

The certification of admissions should include the stamp, the name of the signee and signature. The signature should be from a person entitled to do so within the organisation, even if the official list of national authorities does not indicate anymore the official names.

The project start date is not indicated in the proposal. Retroactivity may be requested in the event that your application is successful. The project start date will be fixed in the grant agreement and is to be agreed during the grant agreement preparation phase.This date is normally after grant signature: however a retroactive date may be requested for duly justified reasons (e.g. purchase of distribution rights), but never earlier than the proposal submission date. Be careful: if you re-submit your proposal several times, the date of the latest submission will count as the earliest possible start date of your project.

In order to determine the eligibility and the nationality of films, information should be provided about cast and crew and film financing - hence it is the distributor responsibility to provide this information, whether from the sales agent or other source (e.g. the producer).

Only theatrical admissions are eligible to generate the fund.

However, reinvestment costs for acquisition of VOD distribution rights and P&A for online releases are eligible.

Yes, the system automatically calculates the maximum number of admissions per film. This is the 'maximum eligible threshold' described in section 6 'Eligibility' of the call documentPDF. Please check the threshold for your country of distribution. When this limit has been reached, the film declared will not generate a grant (beyond this limit).