Capacity building in VET in Caribbean

Yes, the Agency published on 23 January 2026 the power point presentations, videos from different info sessions and the methods how to find a coordinator/partner in the section “NEWS” of the EACEA’s web page.

A coordinator does not have to be a VET provider but must be an organization active in VET. The call document does not go into details to specify what “active in VET” means as it is self-explanatory. The application should contain in part B – Description of Action (Section 2.2.1 Consortium set-up) a clear description of the experience of the coordinator as organization “active in VET”.

In the GlossaryPDF in the Call document - you will find the definition of VET: ”Vocational education and training (VET) - Vocational education and training is to be understood as the education and training which aims to equip young people and adults with knowledge, skills and competences required in particular occupations or more broadly on the labour market. It may be provided in formal and in non-formal settings, at all levels of the European Qualifications Framework (EQF), including tertiary level, if applicable. For the purpose of Erasmus+, projects focusing on initial or continuing vocational education and training are eligible under VET actions. There is also a section on VET in the Glossary – pages 439-440. In alternative, VET terminology can be found in the following official Cedefop publication: 4117_en.pdfPDF.

As explained in the call document, when calculating your travel, accommodation and subsistence costs, please use the unit costs for travel, accommodation and subsistence specified in Commission Decision C(2024)5405PDF.

As stated in this decision, all land travel / flight distances should be calculated through the relevant distance calculators available on the Calculate unit costs for eligible travel costs website. When calculating the unit costs per distance band, please refer to the amounts defined in Table 3 of the online guidance.

As to the amounts for accommodation and subsistence costs (section 5.5), not all countries are included. For the countries missing (such as countries in Sub-Saharan Africa) the cost estimations for accommodation/subsistence must approximate your actual costs.

Yes, you need to fill in sections “2.1.4 Cost effectiveness and financial management“ and the “Subcontracting” table below section “4.2 Work packages, activities, resources and timing”, since this call is not based on prefixed lump sums.

On the contrary, you do not need to fill in the "Estimated budget - Resources” table (under section “4.2 Work packages, activities, resources and timing”) since the budget figures need to be included in the Detailed Budget Table (ERASMUS LSII) - Annex 1 to Part B.

Please note that you do not need to fill in the tables “Staff effort” under section “4.2 Work packages, activities, resources and timing” as they do not apply for lump sum grants, including this CB-VET call.

You must follow the ‘Instructions’ as stipulated in the relevant worksheet of the Detailed Budget excel table (Annex 1 to Part B of the application form), i.e. do the calculation based on the ‘Unit’ of person months (1 unit => 1 person month). You can also encode decimals under 'Unit'. Use actual staff costs. In case more persons works for a same staff category and having different actual staff costs please do an average for a certain staff category. Please, consult also AGAPDF – Annotated grant agreement – starting from page 50 “How to calculate staff costs”.

Yes, one ceiling is applicable.

Sub-contracting: costs of subcontracting should represent a maximum of 10% of the awarded EU grant (see call document p. 342).

Regarding sub-contracting, please refer to the Call document, section "Subcontracting and award of procurement contract" and the relevant articles of the model grant agreement (in particular article 9.3). Applicants are reminded that subcontractors cannot be on the lists of the EU Sanctions (restrictive measures). Subcontracting costs should be clearly indicated per beneficiary and per work package in the lump-sum grant excel table.

Nonetheless, only costs necessary, reasonable and justified for the implementation of the project must be specified in the excel table, in accordance with the applicable accounting standards of the country where the beneficiary (BEN) is established and according to the usual cost accounting practices of the beneficiary. Finally, they must comply with the principle of sound financial management, in particular regarding economy and efficiency.

For more details, please refer to the call document (Programme guide).

There is no ceiling for Equipment. Nevertheless, the applicants are reminded that Equipment costs should be included in the budget tables for each beneficiary concerned (for example BE 001, BE 003, BE 006, etc.) and specified in the excel worksheet ‘Depreciation Costs’. Also, please note that only depreciation costs of equipment are eligible for this call.

Equipment costs must be clearly justified and explained (why is this specific equipment needed/necessary for this project for this project partner organisation and how it will be used for project activities).

When filling in the budget excel table concerning “Equipment”, do not forget to fill in firstly the sheet “Depreciation sheet”. The figures from the “Depreciation sheet” are NOT transferred automatically to the other sheets of the excel budget table. This must be done manually.

We also invite you to read the Model Grant Agreement - lump sum grants for more detailsPDF.

Please refer to call document, section "co-financing" (see especially p.429-430).

In the lump sum type-II model - after having filled in correctly the parameters in the first worksheet ‘Instructions’, only the project’s estimated budget must be specified, by filling in the Detailed Budget Table per beneficiary (BE) and per work package (WP), based on actual costs. Within this excel budget table, the maximum co-financing rate, set at 80% of the eligible costs (at page 341 of the call document it is called “funding rate” will then be applied automatically to the total costs as calculated by the excel table.

Costs relating to volunteers involved in the project are allowed. They shall take the form of unit costs as defined in the Commission Decision C(2019) 2646PDF authorising the use of unit costs for volunteers.

The page limit is set at 40 pages (refer to the Call document). Please note that this is a novelty compared to last year call.

Only pages 1 and 2 of the Technical Description (Part B) templatePDF can be deleted. Any other page, section or instruction of the template shall not be deleted. The same applies for the parts that are not applicable to lump sum grant to guarantee equal treatment.

Evaluators will disregard any additional pages (exceeding the 40 pages).

It is written on this web page: erasmus-plus.ec.europa.eu : “Available languages. The Programme Guide is currently available in 24 languages. In the case of conflicting meanings between language versions, the English version prevails.”

Yes. All policy documents and initiatives listed for a specific region in the section “Regional priorities” (Pages 333-334PDF of the Call document) will be considered during selection for the related regions.

An organisation cannot be the coordinator of more than two proposals submitted under this CBVET call (regardless of the topic/region). See call document under eligibility criteria under this call.

It is up to you to ensure that your entity - identified by the Participant Identification Code (PIC) - submits no more than two proposals as a coordinator under this call.

At call deadline, if there are excess submissions beyond the applicable limitation rules for coordinating entities, these coordinating entities will be asked to withdraw the excess applications; in case of no reply or refusal, the Agency will reject all submissions from these coordinating entities.

The applicant should read carefully the call documentPDF, action “Capacity building in the field of Vocational Education and Training” (pages 332 – 342). Below a list of the most important changes in comparison to the previous calls CB VET:

1.An organization cannot be the coordinator of more than two proposals submitted under this action.

2. The part B of the application can have maximum 40 pages.

3. The maximum EU grant is 500 000 EUR. There is no minimum EU grant.

4.The subcontracting should represent a maximum of 10% of the awarded EU grant.

5.The consortium must include at least one VET provider at secondary education level.

6.Duration of a project should be normally 36 months.

7.Regional priorities were changed.

8.Some changes in the “Award criteria”.

For novelties (including new “Regional priorities”) we recommend to read the power point presentation “Tips for applicants” available on the EACEA’s web page eacea.ec.europa.eu.

Yes. This year applicants can find a list of Global Gateway-related priorities per countries and not only per regions. It applies to the following regions: Sub-Saharan Africa, Latin America and the Caribbean. It is highly recommended to align your application with the indicated Global Gateway related priorities. For Sub-Saharan Africa (Region 9), Latin America (Region 10) and the Caribbean (Region 11), priority will be given to projects that address at least one of the country or regional Global Gateway-related priorities. These priorities for Erasmus+ are listed in the “Erasmus+ priorities” column of the lists below:

• Sub-Saharan AfricaPDF
• Latin America and CaribbeanPDF

Alignment hereby means, ensuring that the proposal covers one of the mentioned priority sectors in a given country or region and, when possible, ensures that there are concrete links to the labour market.

Please note that alignment with the Global Gateway priorities is also assessed under the Award criterion “Relevance of the project” (see page 339 of the call document).

Please bear in mind that Global Gateway priorities only apply to Sub-Saharan Africa, Latin America and the Caribbean. In case your application involves countries from these regions but you cannot find country specific Global Gateway related priorities, you can align your application with a regional Global Gateway priority. The country or regional Global Gateway-related priorities are listed below:

• Sub-Saharan AfricaPDF
• Latin America and CaribbeanPDF

In case your application addresses a regional priority, you must explain how the proposed activities are essential and a priority for the third country concerned and how they are designed to land at country level and affect positive transformation within the local system.

Your proposal should demonstrate how it contributes to and aligns with the Erasmus+ Global Gateway- related country/regional priorities listed below:

• Sub-Saharan AfricaPDF
• Latin America and CaribbeanPDF

This could involve a range of activities that build capacity of VET actors in third countries, from curriculum design to the professional development of VET teachers/trainers in the country/regional priority(ies) listed.

You can find them on the EU Funding & Tenders Portal, under the "Projects & Results" tab and then applying the corresponding filters linked to the programme and the call. You can also find them on the Erasmus+ project results platform.CB VET projects were approved within 4 calls until now: 2022-2025.

The alignment with the relevant Erasmus+ Global Gateway- related priority(ies) is assessed as part of the Award criterion “Relevance of the project” (see page 339 of the call document). Applicants are encouraged to clearly demonstrate in the proposal how it aligns with the identified Erasmus+ Global Gateway related priority(ies).

A financial audit certificate will not be requested with the final report. Therefore, applicants do not need to calculate this cost in the budget. Such costs will be considered ineligible (even if a financial audit is required at national/institutional level).