From Learning to Convergence: The Implementation of the European Asylum Curriculum (EAC)

Please read the call document section 2. Examples are: Organisation and delivery of national and regional training sessions, including associated costs; Supporting the EUAA trainers’ pool; Deployment of content experts/trainers; Organisation of, and participation in, the TNCP and TAG work.

EUAA provides general support by answering call-related questions. However, EUAA cannot provide administrative nor technical support directly to the application process (i.e. filling the forms). For any call related questions, please contact grants@euaa.europa.eu. For any questions such as forgotten passwords, access rights and roles, technical aspects of submission of proposal or IT technical issues, a dedicated IT Helpdesk is available.

Receiving an EU grant does not in itself create an obligation to launch a public tender – however if the beneficiary qualifies as a contracting authority/entity under EU directives on public procurement, it must comply with the applicable national procurement rules, including any tendering requirements.

In general, subcontracting costs are eligible if the subcontracts are awarded using the beneficiary’s usual purchasing practices — provided these ensure subcontracts with best value for money (or if appropriate the lowest price) and that there is no conflict of interests (see Article 12). Annotated grant agreement General > Article 6.2.B Subcontracting costs provides further explanation with examples.

No, the translation of EUAA training modules should not be funded through the grant. The translation and online deployment of training modules are centrally managed by EUAA to ensure consistency and quality. Translated modules are subsequently published on the EUAA training platform. Given this centralised process, the use of grant funding for translation purposes is not foreseen. Member States are encouraged to request translations through the dedicated calls for translation services, which are part of EUAA’s permanent support to MSs. These calls are issued regularly, and EUAA covers the costs of the translations.

We understand your question concerns the eligibility of trainers’ time/costs related to participation in training sessions and how this should be budgeted, i.e. as fractions of a person-month (e.g. 1.5 days converted into a proportion of the monthly salary).

The estimated budget may cover the trainers’ personnel costs based on the estimated time dedicated to delivering training sessions, including preparation or follow-up needed to ensure smooth implementation. We do not envisage covering time dedicated to participation (attending the training). In the detailed budget table (part of the application form), you may define up to four staff profile categories per project (e.g. senior trainer). When completing the personnel costs Excel template, 1 unit corresponds to 1 person-month. Whole numbers are recommended; however, decimals may be used where necessary to reflect partial months.

Please note that increasing the normal daily salary rate to account for “special effort” is not eligible, unless this reflects a usual and documented remuneration practice in your organisation.

EUAA training sessions can be of different types:

a.EAC training sessions included in the EUAA Annual Training Plan 2026, offered to all Member States. Generally, these sessions have a face-to-face component in Malta.

b.EAC training sessions co-delivered by EUAA and a national authority to national officials. These sessions are organised within the framework of an ad hoc support intervention the EUAA and national authority agreed upon.

c.National training sessions of EAC modules delivered autonomously by the respective national authorities.

Sessions under points (b) and (c) can be offered under the grants. As for type (a), normally participants to those sessions are already reimbursed, as per the EUAA Executive Director decision. Important: training sessions not related to EAC modules (outside of the EUAA curriculum scope) are not eligible.

No, applicants can propose to deliver all the sessions in their national languages.

You can identify the training needs autonomously or with the support of EUAA following your chosen TNA methodology.

However, you cannot annex the training needs as a separate document to the proposal. You summarise the outcomes under the Part B section 1.2 together with the related project’s specific objectives.

All delivered national trainings under this call must be related to the EAC modules – thus from the EUAA catalogue.

All training sessions organised as part of the project must be related to EAC modules and need to be executed according to the EUAA trainer’s manual, for what concerns the mandatory and optional activities. National context could be incorporated as long as there is no substantial change in the duration of the course and its learning outcomes.

Firstly, all training sessions delivered under the grant must be related to EUAA/EAC modules thus following the EUAA training requirements. i.e. for all EUAA training sessions, all appointed trainers must meet relevant requirements. These requirements are defined as part of the inclusion in the EUAA Training Pool, which allows national trainers to deliver sessions.

We understand that the organization is considering introducing a new bonus, formally established through internal policy, to reward training activities, and that this scheme will remain in place after the end of the grant. The question is whether such a bonus may be eligible under the EUAA grant, or whether it needed to be established before the grant started.

Under Article 6 annotated grant agreement, a remuneration element does not necessarily have to pre-date the grant to be eligible. However, it must form part of the beneficiary’s usual remuneration practices, be objectively defined and consistently applied to all comparable staff and not be introduced for the purpose of increasing EU-funded personnel costs. If the bonus appears linked specifically to the EUAA project or selectively benefits EUAA-funded staff, eligibility would be doubtful.

We understand that a formally established productivity bonus is paid for weekend work, even though those hours are part of the employee’s normal contractual working time. The question is whether this cost can be charged to the EU grant.

Such a bonus may be eligible if it forms part of the usual remuneration practice, is consistently applied to comparable staff, and is independent of EU funding. However, since the weekend hours are not overtime, the bonus must clearly be a standard salary component and not artificially increase personnel costs charged to the grant.

We understand your question concerns whether a fixed monthly complement (e.g. family allowances, mandatory health insurance or complementary pension contributions) may be charged to the EU grant on a proportional basis (e.g. 0.25 or 0.5).

A pro-rata share of such a fixed monthly complement may be eligible, provided that it forms part of the employee’s usual remuneration, is formally established and consistently applied, and is not specifically linked to EU-funded project work. The amount included in the estimated budget must be calculated proportionally to the estimated allocated time (person-months – see also question 85821).

Complements that are project-specific or selectively introduced or increased due to EU funding are not eligible.

Trainers assigned to any of the above sessions get always access to trainer’s manual, whenever available, on the day that the sessions are opened.