Full Scale Exercises

The consortium must be composed, in all cases, of at least three legal entities from three eligible countries. European Neighbourhood Policy countries and IPA Beneficiaries are not eligible as member of the consortium but, if an agreement wi th the project’s consortium is reached, they may participate with teams and capacities in the field exercise at their own cost. The consortium coordinator must be a civil protection public entity from an EU Member State or UCPM Participating State.

An organisation registered in the United Kingdom or Switzerland cannot participate as a beneficiary or an affiliated entity, unless it is an international organisation. An organisation registered in the United Kingdom or Switzerland could be an associated partner, meaning that it could participate in the project without the right to receive a share of the grant.

In the case of the KAPP call, volunteers’ costs are not considered as personnel costs, and they are explicitly excluded from being eligible as unit costs. Therefore, volunteers’ costs relating to per diems for transportation and meals, should be allocated to travel and subsistence costs.

Projects must budget with unit costs in the terms of the call document: average personnel costsPDF; SME owner/natural person; and travel, accommodation and subsistence costs (Annex 2aPDF).

Purchases of equipment, infrastructure or other assets used for the action must be declared as depreciation costs, calculated on the basis of the costs actually incurred and written off in accordance with international accounting standards and the beneficiary’s usual accounting practices. Only the portion of the costs that corresponds to the rate of actual use for the action during the action duration can be taken into account (more details available in the AGA- Annotated Grant AgreementPDF)

The signatory of the letter of support must be, in all cases, by the competent national civil protection authority of each country participating in the consortium that will receive the EU grant, namely, beneficiaries and affiliated entities. The only cases when the letter of support is not needed is when the participant is a national civil protection authority itself or if it is an international organisation. It is neither needed for associated partners.

Yes, one entity may be involved in more than one application, in principle. However, it is fundamental that you prioritise your needs before preparing and submitting a proposal, and make sure that it has the highest possible relevance, quality and impact, not only for the countries involved, but also for the UCPM.

Regarding the financial and operational capacity of the entity, please note that it must have stable and sufficient resources, as well as the know-how and qualifications to successfully implement the project(s). So, please assess your financial and operational capacity before you participate in several proposals.

Activities that are not eligible for funding under the call are also not eligible for funding through subcontracting. Please see the section ‘Non-eligible activities’ of the call document. Section 10 of the call document includes the cost eligibility rules. Please note that subcontracting going beyond 30% of the total eligible costs must be justified in the application, as indicated in section 13 of the call document.

No. As a minimum, there must be one TTX and FSX, or one CPX and one FSX, or all three exercise models. It is preferable to organize the TTX first, then the CPX and finally the FSX.

The evaluation of the proposals is carried out by an evaluation committee including experts from DG ECHO and other relevant Commission services and agencies.